In-kind donation request letter template and examples GrantFlex | www.grantflex.com FICTIONAL IN-KIND REQUEST EXAMPLES These teaching examples are entirely fictional. The organizations, people, project, quantities, and dates are invented; no donation or business relationship is confirmed. Adapt the request to your actual needs and the recipient's published process. GOODS REQUEST October 27, 2026 Example Art Supply Community Support Team Subject: Request for sketchbooks and markers for Eastside Saturday Arts Dear Community Support Team, Eastside Community Arts is preparing 20 free Saturday arts workshops for 40 young people ages 11–14 in Riverton's Eastside neighborhood, from January through May 2027. Two teaching artists will lead drawing, printmaking, and collaborative art activities. Would your store consider donating 40 new, unlined 9-by-12-inch sketchbooks with at least 30 sheets each, plus 10 new packs of 12 washable markers suitable for this age group? Each participant would receive a sketchbook, and groups of four would share a marker pack. The materials would let participants practice during the workshops and keep a record of their work. We would need the supplies by December 4, 2026, so our teaching artists can check them before the first workshop in January. I can arrange pickup from your Riverton store at a time we agree and will be responsible for checking quantities and storing the materials at our program office. Please confirm any pickup or packaging requirements before we make arrangements. If only part of the request is possible, or you have a different size or product in mind, please let us review the alternative with our teaching artists before you set anything aside. We would confirm the exact items, quantities, and timing in writing. Any public acknowledgment or logo use would be agreed separately. Could you let me know by November 13, 2026 whether this request can be considered and whether your process requires a form or additional information? You can reach me at maya@example.org. Thank you for considering practical support for the workshops. Sincerely, Maya Chen Program Director, Eastside Community Arts maya@example.org SERVICES REQUEST October 27, 2026 Example Community Print Community Support Team Subject: Request for donated printing for Eastside Saturday Arts Dear Community Support Team, Eastside Community Arts is preparing free Saturday arts workshops for 40 young people in Riverton from January through May 2027. Would your team consider donating the printing of 500 single-sided, black-and-white flyers on standard letter-size paper to help families learn about enrollment? We would supply the final print-ready PDF by November 20, 2026. I would review a proof and give written approval before printing. We would need the finished copies by December 4 and could arrange pickup at an agreed time. Our team would distribute the flyers through community locations after obtaining their permission. Please confirm whether the request fits your process, whether paper and proofing are included, and whether there would be any charges or scheduling constraints. If you can offer a different quantity, we can discuss it before agreeing the scope. We would approve any costs separately before work begins. Could you reply by November 13, 2026 to maya@example.org? Thank you for considering the request. We would confirm the scope, proof approval, and collection arrangements in writing before the work starts. Sincerely, Maya Chen Program Director, Eastside Community Arts maya@example.org BLANK REQUEST LETTER TEMPLATE [Date] [Business and contact team] Subject: Request for [resource] for [project] Dear [name or team], [Organization or project] is planning [activity] for [participants] in [location] on [dates]. Would [business] consider donating [specific items, quantity, and acceptable condition or specifications]? These would help us [specific program use]. We would need the items by [date]. [Explain proposed delivery or pickup, storage, safety, and any constraints.] [Explain the relevant connection to the business without implying a relationship that has not been agreed.] Please contact [name and contact method] by [date] if you would like to discuss the request or a suitable alternative. Thank you, [Name, role, organization, contact] Review before sending: confirm quantities, recipient, permissions, delivery responsibilities, and any recognition offered. Do not promise a tax outcome. Guide and fictional example: https://www.grantflex.com/templates/in-kind-donation-request