Prepare without a dedicated writer
Draft from your real program facts and existing documents. Your team checks eligibility, the budget, and the final wording.
You review every draft and submit every application yourself.
Grant writing software for nonprofit teams.
You handle programs, people, and the next board meeting. Give your funding work a clear project brief, a researched shortlist, and a next action someone on the team owns.
See the nonprofit getting-started checklist- One introductory search
- Preview up to three sourced opportunities
- No card required
ProjectsSaturday Stage
Fictional workspaceBriefNot approved
8of 8 details
Read the briefPlan
0of 1 task done
Open the planFunding
$0of $22,000 committed
$22,000 still to raise2 sources · 1 under considerationProject briefThe shared facts behind your plan, funding research and proposals.
All 8 answeredEdit
PurposeServe the 41 young people on the Saturday Stage waiting list.
Who benefitsYoung people ages 10–18 in north Whatcom County and their families.
What success looks like24 more young people complete the season; a second public showcase.
What’s includedA Saturday-afternoon cohort of 24 participants, two teaching artists and a public showcase.
What’s not includedSummer camps and school-day residencies.
Up next1 open
Draft the teaching artist job descriptionNov 12 · in 18d
See the whole planCan our small team get this ready?
Make the next funding conversation specific.
Follow one fictional project, Lanternfield’s Saturday Stage, from a clear need to shared preparation.
Start with the need
Lanternfield’s fictional theatre has 41 young people waiting for Saturday Stage. Its next project would serve 24 more.
Make the project assessable
The brief names the participants, teaching artists, showcase, scope, and a $22,000 working budget. None of that support is committed yet.
Share the preparation
Dana checks funding conditions. Luis prepares program materials. Each application can reuse the same reviewed project facts.
Planning figures and intended outcomes need review before they become commitments to a funder.
Put it into practice
What does a nonprofit need to get started?
Begin with your mission, location, applicant type, and funding need. You can start research without uploading documents. Before applying, your team must confirm the funder’s requirements, the project facts, and the commitments in the proposal.
Prepare the essentials, then add supporting material
The checklist describes useful preparation for your team. Each funder sets its own application requirements. One person can hold several roles on a small team.
Scroll the table sideways to see all columns.
| When needed | Input and owner | Useful output |
|---|---|---|
| To start research | Team lead: mission, applicant type, location and service area, and the need you want to fund. | A clear research brief. Label uncertain eligibility facts so they can be checked against each source. |
| Optional for initial research | Program lead: a current project brief, past proposal, or impact report you have permission to use. | Source context for research and later drafting. Review document access and AI permissions separately. |
| Before committing to a proposal | Program lead: activities, participants, schedule, delivery capacity, and intended outcomes. | A reviewed project scope with missing facts assigned to an owner. |
| Before approving the ask | Finance reviewer: itemized costs, requested amount, and committed versus pending support. | A budget and narrative that reconcile and explain any funding gap. |
| As required by the funder | Application owner: current instructions, applicant status evidence, financial documents, letters, and other requested attachments. | An eligibility decision and a checklist based on the original requirements. |
| Before submitting | Final approver: reviewed answers and attachments; submission owner: deadline, time zone, and portal access. | An approved package, a named submitter, and a place to keep the submission receipt and follow-up dates. |
Turn the checklist into your first funding cycle
- Name one project and a team lead. Write down the need and the applicant facts before choosing potential funders.
- Record each opportunity’s source URL, eligibility questions, deadline, owner, and next action. Check requirements at the original source before investing in a draft.
- If the funder accepts inquiries, prepare a short letter using the reviewed scope and amount. Follow its process if it requires a different first contact.
- Reconcile the budget and narrative, obtain the necessary approvals, then submit through the funder’s process. Keep the receipt and the next follow-up or reporting date.
How it works
Give a small team a manageable funding process.
Bring what you know
Start with your mission, location, and funding needs. Add the budgets, proposals, or impact reports you already have. Documents are optional.
Choose what deserves effort
Review sourced grants, sponsors, and donated resources, who can apply, and the preparation each needs. Define a feasible project before adapting a proposal.
Assign and follow through
Share tasks and review with colleagues, keep deadlines visible, and use your funding records for the next board conversation.
Less rebuilding the context. A clearer next step.
Keep readiness visible
Organize applicant documents and required materials, spot expired or missing items, and assign the preparation before a deadline.
Show the board the work
Bring the funding strategy, open pipeline, and secured support into view. Prepare a board summary and keep award-reporting dates with the work.
What happens after signup
Start with a first look at your funding options.
Free to start
One introductory search. No card required.
- Preview up to three sourced opportunities and check who can apply
- Save a next step
- 10 AI actions in total. These don’t renew.
- Research starts only after you review setup and turn on AI
Paid plans
Choose the capacity you need.
- Unlock all research opportunities
- Run new full research reports
- Daily research limits apply
Quick searchAbout 2 minutes
Full research reportAbout 30 minutes
Estimates, not guaranteed completion times. You can leave a full report running and come back later.
Do we need a dedicated grant writer?
No. GrantFlex helps with research, drafting, and coordination. Your team still needs someone to verify facts, review requirements, approve commitments, and submit the application.
Can a grassroots group without nonprofit status use it?
You can research support for a community project. Some funders require nonprofit status or an eligible fiscal sponsor; check the applicant rules for each opportunity.
Can we involve a colleague?
Yes, within your plan’s member allowance. An owner or administrator invites members and chooses their role. See Pricing for current allowances.
Do we have to upload all our files before starting?
No. Begin with your mission, location, and needs. Add documents as they become useful and review their AI permissions separately.
Keep your next step moving.
Start with the project your team wants to deliver.
Bring the need, see potential support, and give the next funding step an owner.
One introductory search · Preview up to three sourced opportunities · No card required