Limits
The numbers GrantFlex works within, from plan allowances and upload sizes to text lengths, research limits and how long deleted work can be restored.
- 5 min
- Every plan
Plans and seats
| Plan | Members | AI actions |
|---|---|---|
| Free | 1 | 10 in total |
| Solo | 2 | 100 each billing month |
| Team | 5 | 500 each billing month |
- Members include the owner. A pending invitation holds a member seat until it's accepted, revoked or expired.
- Invite up to 10 people at once. An invitation expires after 14 days.
- Paid allowances reset each billing month, and unused actions don't carry over. Free actions don't renew.
Plans, seats and AI actions says what uses an AI action.
Research
| What | Limit |
|---|---|
| Reports running at once | 1 in each workspace |
| Reports started in a workspace | 3 in any 24 hours |
| Reports one person starts | 5 in any 24 hours, across all their workspaces |
| Free introductory research | Once for each person and each workspace |
| Opportunities you see on Free | The top 3 in each report |
| Funding needs in your research setup | Up to 6 |
| Document summaries a report reads | Up to 8 |
| Continuing a report that stopped | Within 7 days, by the person who started it |
| Refreshing a report yourself | Once in any 24 hours |
| Automatic refresh | About every 30 days, for your latest report on a paid plan |
| Opportunities one refresh re-reads | Up to 40 |
| Quick search description | 12 to 500 characters |
| Quick search results | Up to 10 a search |
| Quick searches | 20 a day in a workspace |
| Saved searches in Published opportunities | 25 for each person in a workspace |
Full reports and refreshes on a paid plan don't use AI actions. The daily limits above apply instead. Each quick search uses one AI action.
Uploads and imports
| What | Limit |
|---|---|
| Uploaded file | 50 MB each |
| Files in one upload | 20 |
| File types you can upload | .pdf, .docx, .xlsx, .csv, .txt, .png, .jpg and .jpeg |
| Spreadsheet import | A .xlsx or .csv file under 1 MB |
| Rows and columns an import reads | The first 1,000 rows and the first 40 columns |
| Rows shown before you import | The first 200. Every row with a funder is imported. |
| Applicant file pack | 200 MB in one ZIP |
| Requirements pasted at once | 30 lines |
A file that's too big for an import shows Import files under 1 MB. Save just your grant list as .csv or .xlsx. Rows go in batches of 100, so a failed batch says how many were imported first.
Text lengths
| Text | Limit |
|---|---|
| A section's title | 200 characters |
| The funder's question for a section | 4,000 characters |
| A comment on a section | 4,000 characters |
| An answer library entry | 40,000 characters, with a title of up to 200 |
| A board summary | 3,000 characters |
| Notes for a progress report | 20,000 characters |
Section limits
A proposal that starts from the standard sections gets these limits. Change any section's limits to match the funder's application.
| Section | Limit |
|---|---|
| Executive Summary | 2,500 characters |
| Statement of Need | 5,000 characters |
| Program Design | 8,000 characters |
| Impact Measurement | 3,000 characters |
| Organizational Capacity | 3,000 characters |
When a section runs over, its count says by how much, such as 120 over. You can keep writing, but you can't approve the section until it fits. On the Package tab, Copy your responses marks it as over the limit too.
Deleting and restoring
| What you delete | Can be restored for |
|---|---|
| A document | 30 days |
| A research report | 30 days |
| A workspace | 14 days, by its owner |
After that, it can't be restored. A paid plan must be cancelled before its workspace can be deleted.